Female colleague smiling to the camera

Workplace Management Software

Managing an agile work environment can be overwhelming. With workplace management software that enables workflow-based automation it becomes a lot easier and more effective.

Why Workplace Management Software?

Why Workplace Management Software?

Every organization – big or small – can realize significant efficiency gains and cost savings by implementing workflow-based automation in its daily operations

Spacewell Workplace Management software video thumbnail


Configurable software; external connectivity using standard web services


Best-practice workflows, automated ticketing and dispatch of work orders

User enablement

Self-service requests through a range of state-of-the-art touchpoints

Actionable insights

Real-time and historic data, KPI dashboards, and powerful data visualization

a person sitting at a desk with a laptop and a graph

Facility Services

Execute work in a timely and effective way with smart workplace management software

  • Centralize requests (incl. sensor alerts) from multiple channels in a single point
  • Create planning boards to efficiently organize all open tasks
  • Assign work to your staff or to subcontractors by drag-and-dropping work orders
  • Log tickets on the go and automate work order creation and dispatch
a person holding a laptop

Maintenance Management

Streamline the scheduling of planned, preventive and corrective maintenance activities and effectively manage workflows

  • Plan, track and optimize your building maintenance and avoid costly downtime
  • Perform reactive and planned maintenance in a timely manner
  • Centrally manage and revise assurance documents to ensure accuracy and compliance
  • Ensure building compliance with inspection checklists
a person holding a laptop
Two persons standing next to a printer

Asset Inventory

Create a centralized asset inventory of your building to ensure that all assets are properly documented and monitored over time

  • Keep track of your assets and manage information such as asset value and condition
  • Never run out of stock again by creating automated replenishment purchase orders
  • Manage stock items, stock movements, warehouses, and storage locations
a screenshot of a computer

Space Management

Manage your space portfolio, gain visibility into actual space usage, and stay on top of the rapidly changing workplace

  • Keep track of inventory at multiple locations
  • Define areas and sub areas per property
  • Assign & maintain space sizes and assign people to spaces
  • Create property contracts
a screenshot of a computer
A person writing on a document

Contract Management

Centrally manage supplier data and contracts to reduce risks, control costs, and proactively manage renewals and amendments

  • Get an overview of all contracts with insight into their terms
  • Receive timely notifications when items are nearing their expiration dates
  • Suppliers can access their assigned work orders via a secure, restricted portal
  • Suppliers can digitally monitor and adjust the progress of their work orders in real time to ensure they meet customer Service Level Agreements (SLAs)
a person wearing a hard hat and yellow safety glasses

Work Order Management

Keep facility operations organized and efficient with streamlined work order management across multiple touchpoints

  • Define work order types with distinct workflows and statuses that enable tracking of their progress
  • Assign the right resources for each task based on skills and availability
  • Monitor performance and service-level agreements (SLAs) with real-time and historical data and dashboards
a person wearing a hard hat and yellow safety glasses
Female and male colleagues talking near printer

The perfect tool for efficient workplace management

Workplace Management is Part of Spacewell Workplace

The Workplace Management software module plugs into a comprehensive Workplace platform, with two more modules.

Workplace Analytics icon

Workplace Analytics

The insights you need to create a high-performing workplace

Workpress Experience

Workplace Experience

The perfect tool to create an empowered worker experience

What Others Say

Danone logo

“It’s great to see how everyone visibly benefits from our IWMS”

Rebecca de Klerck
Hospitality Manager

“Operational Excellence is the starting point of our facility services, and the Spacewell software is a fantastic tool for us in this regard.”

Dion Roeffen
Purchasing, Logistics, and Housing Manager, Humankind

Qpark logo

“We feel it has really improved our day-to-day business”

Thomas Silde
Customer Service Manager, Q-Park Norway

Want to see it for yourself?

Book a complimentary live demo with a friendly product specialist and get quick answers to your questions.

Lady sitting at desk smiling.
Home » Solutions » Workplace solutions » Workplace Management Software